Group travel brings costs down sharply ÔÇö if you get four decisions right at the start.
Society trips, school excursions and family reunions all work on the same principle: the larger the group, the lower the per person cost. But large groups also fail in predictable ways.
Fix the dates early
Nothing delays a group booking more than waiting for everyone to confirm. Set the dates, announce them, and let people plan around it.
Collect a token advance
A small non refundable advance filters out casual interest and gives you an accurate headcount for negotiating rates.
Decide the room sharing formula
Triple sharing brings the cost down considerably but does not suit everyone. Offer both options with clear pricing so families choose upfront.
Appoint one coordinator
One person should be the single point of contact with the travel agent. Ten people calling with ten different questions slows everything down.
We provide a travelling coordinator with every group of 25 or more, at no extra cost.